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Monday, August 25, 2014

5 signs you need a new ERP system

1. Accounting takes too long and is complicated
Often, the first noticeable signs that your company needs a change in software will come from your accounting department. If your accounting team relies on Excel Spreadsheets, paper-based invoices, sales orders and purchase orders—or spend hours every week manually entering the same information into multiple systems—you need to consider how much time is being wasted on tasks that an ERP software can streamline. The same goes for financial reporting.


2. Your current ERP Is ‘vintage’ 
In many companies, older legacy systems have been running operations for over 20 years. Whether it’s custom code, or just an old software package, there might be only one or two people in the company who know the inner-workings of the system. They become quite valuable to the organization, and therein lies the greatest risk. What if the knowledge-holder decides to leave? Think about this…what if tomorrow there was nobody to support your old, out-of-date information systems? If any of these describes your ERP, you should change ERP before you have a major problem. 

3. You notice reporting workarounds 
Watch out for this phenomenon, and don’t be surprised if you find you are already there. If your staff is performing tasks outside the primary system, such as double-data entry, cut and paste reports, or walking between plants or warehouses to record or deliver shop floor information, and you have islands of information, these are all signs that you need to make a change. These manual and redundant workarounds due to system limitations result in major inefficiencies, which are time-consuming and costing your company money.Today’s ERP systems all provide useful and easy to use tools for the reporting you need ongoing or ad hoc. If you are still using 1990 reporting technology, it is time to change ERP. 

4. You cannot fulfill customer requests 
Maybe you could provide the requirement on a daily batch basis but they asked for real-time data. Remember the rule, “The customer is always right”. If you want to keep that all-important customer, this might be the time to look at a change in your ERP.  

5. Your business has advanced 
Many of the older systems do not have the functionality or scalability that exist in today’s modern ERP systems. Your company may be growing naturally or by acquisition, creating a need for a system that supports the changes to your business. These requirements could include but are not limited to; multi-language, multi-site, multi-entity, centralized business functions, bar coded transactions, CRM or mobility. If your current ERP isn’t providing the tools you need to stay competitive today, you might consider looking for something new.
 

If you are experiencing any of the above signs, and conclude YES, it’s time to make a change- make sure you do your research. There are many systems to choose from, and you want to find the best package that will help your organization to reach its business goals and allow your company to grow. After all, ERP is one of your most important tools your business has, and you know you won’t get the results you want by installing screws with a hammer. 

To learn more about Infor VISUAL, contact BizTech at 800-804-4715 or via email at ERPVISUAL@gobiztech.com

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